Exhibitor Resources

What is included with your exhibition space:

Center space includes: 

• Standard booth draping (8-ft. high drape back wall and 3-ft. high drape side rails – in linear space ONLY) and an identification sign (11 x 17 inch) listing Exhibitor name and booth number will be provided to all indoor linear Exhibit Space.
• Five Complimentary Exhibitor Registrations per 100 square feet of Exhibit Space to be used for staff working the booth 
• Access to all OTC Technical Sessions
• 20 complimentary 4-Day Guest Invites - Invite partners and customers to join you at OTC!
• Exhibitor listing in official online Conference Program, show APP and show website.
• Daily Trash Removal and Carpet Vacuuming is included with your indoor and outdoor space rental.  
• One copy of the OTC proceedings (Code emailed to Primary booth contact)
• 24-hour booth security (indoor space)
• **Shipping and Drayage is not included with the cost of your booth space.

Outdoor exhibit space includes:

• Include contracted space only.
• 20 complimentary 4-Day Guest Invites - Invite partners and customers to join you at OTC!
• Five Complimentary Exhibitor Registrations per 100 square feet of Exhibit Space to be used for staff working the booth.
• Access to all OTC Technical Sessions
• Exhibitor listing in official online Conference Program, show APP and show website.
• Daily Trash Removal and Carpet Vacuuming is included with your indoor and outdoor space rental.  
• One copy of the OTC proceedings (Code emailed to Primary booth contact)
• **Shipping and Drayage is not included with the cost of your booth space.

What is not included with with your exhibition space:

• Floor covering for your booth – this is required. You can either bring your own floor covering or rent from Freeman, our General Services Contractor.  Freeman ordering information can be found in our Exhibitor Service Kit. (Coming December 2025)

• Booth furnishings – any furnishings including a table, chairs, a wastebasket, any kind of lighting must be brought in by you or rented from Freeman.

• Electrical power - You must order any electrical power service needed for your booth space.  Power can be ordered from our electrical partner, Freeman Electric.  Their order forms and pricing can be found in the Exhibitor Service Kit.  (Coming December 2025)

• WiFi – there is no WiFi service in the exhibit hall – only in the common areas outside the Hall.  You can order WiFi service in our Exhibitor Service Kit.

• Lead retrieval – you can purchase a Lead Retrieval system from our Registration Vendor, Maritz, that will allow you to scan attendee badges and collect their contact information.  This can be purchased in advance via our Exhibitor Service Kit.  (Coming December 2025)

• Material handling – if you have any items shipped to your attention at your exhibit booth, there will be a charge to collect the shipment and transport it to your booth.  Please see our Rules and Regulations on what can be hand-carried into the exhibition. All shipping and drayage costs are the responsibility of the exhibitor.

• Exhibitor Insurance – All exhibitors MUST carry an insurance policy that conforms to OTC's requirements (insurance requirements are available on the Exhibitor Resources page and on your exhibition contract. 

INSURANCE REQUIREMENTS:

Exhibitor shall, at its own expense, secure and maintain insurance for the entire duration of the Event (move-in through move-out.)

All such insurance shall be primary of any other valid and collectible insurance of Exhibitor and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with Exhibitor’s obligations under this paragraph.

• Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products, and liquor liability (if applicable).
• Automobile Liability insurance (required if bringing automobiles into the show venue) with limits not less than $1,000,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators.

The Exhibitors comprehensive General Liability and Auto Liability insurance policies shall name as additional insureds (i) Offshore Technology Conference, and each of its direct and indirect subsidiaries and other affiliates and (ii) the Event Facility *NRG Center* (with no limitations).

Exhibitor’s Workers Compensation and Occupational Disease insurance will be in full compliance with all federal and state laws, covering all Exhibitor’s employees engaged in the performance of any work for the Exhibitor. All property of the Exhibitor is understood to remain under its custody and control in transit to, during the Event, and from the confines of the hall. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies satisfactory to OTC, shall be promptly furnished to OTC. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days’ advance written notice to OTC. The Exhibitor shall obtain a waiver of subrogation from the carrier of each policy described above and the carrier of each other policy that provides fire, explosion or any other risk coverage insuring the Exhibitor’s property, in each case releasing in full such carrier’s subrogation rights.

While Exhibitors are required to have insurance coverage, proof of said coverage is not required.